About SFA Solutions
SFA Solutions LLC (Smart Financial Administration) is a medical billing and revenue cycle management company in Austin, Texas. We help practices of every size get paid accurately and on time, so providers can spend their day on patients instead of payers.
Why we started SFA Solutions
We kept seeing the same thing in practice after practice: good providers, full schedules and not enough money in the bank. The care was there. The billing was not keeping up. Claims went out with small errors, denials piled up, and the people meant to fix them were also answering phones and checking patients in.
SFA Solutions was built to take that work off the practice's plate and do it properly. We combine experienced billers and coders with technology that reviews claims against applicable billing, coding and payer-specific rules before submission to help catch preventable errors. The goal is simple: practices should collect what they have earned, with full visibility into how.
Today we work with practices in 28+ specialties across the country, with the deepest experience in nurse practitioner, internal medicine and ophthalmology billing.
Target for the claims we manage, not a measured average.
Highest improvement seen in selected client results.
Largest drop in A/R days seen in selected client results.
Targeted for submission within 24 hours after final review.
From primary care and nurse practitioners to surgery and imaging.
We work inside the system your practice already uses.
What you can expect from us
Accuracy first
Codes reviewed against the documentation before claims go out. Our clean-claim target is 95%+.
Full transparency
Clear monthly reporting on collections, A/R, denials and claim status.
HIPAA-compliant processes
HIPAA-trained staff and a signed Business Associate Agreement with every client.
Built around your practice
Processes set up for your specialty, your payers and the way your front desk already works.
Always improving
Payer rules change weekly. Our claim checks and processes are updated as they do.
U.S.-based team
Your billing is handled by a team based in the United States.
Our 12-step revenue cycle process
From the first patient contact to payment posting and follow-up.
Patient intake
Demographics captured correctly at the source.
Eligibility verification
Coverage confirmed before the visit.
Claim review
Claims reviewed against 10,000+ payer and billing rules to help catch preventable errors.
Prompt submission
Most clean claims submitted within 24 hours after final review.
ERA and EFT posting
Payments posted and reconciled automatically.
Payment checks
Payments compared with contracted rates where available.
Contract audits
Underpayments found and pursued.
Coordination of benefits
Secondary and tertiary payers billed.
A/R follow-up
Aging claims prioritized and worked.
Denial analysis
Denials reviewed for their root cause.
Appeals
Unfair denials appealed with documentation.
Reporting
Dashboards and a monthly KPI report.
Keep your current EHR. Keep your workflow. Improve your revenue cycle.
SFA Solutions works with 50+ EHR and practice-management platforms, so you can improve billing operations without a software migration or workflow disruption.
Don't see your system? Ask us.
Works with the systems your practice already uses
Want to see how we would handle your billing?
Start with a free audit. We will show you exactly where your practice is losing revenue and what we would do about it.