Practice financial reporting
Clear numbers on what you billed, what you collected and what is still out there, broken down by provider, payer and location.
Many practice owners get a monthly deposit total and little else. That number does not tell you whether a payer cut its rates, whether one provider's claims are denied twice as often, or whether A/R is slowly creeping up. By the time a problem shows up in the bank balance, it has usually been growing for months.
SFA Solutions gives you KPI dashboards updated daily and a monthly report you can read in ten minutes. We track charges, payments, adjustments, days in A/R, A/R over 90 days, first-pass rate, denial rate and net collection rate, and break them out by provider, payer, location and CPT code. We also report payer behavior and denial trends, potential revenue leakage from underpayments and missed charges, and how your numbers compare to common specialty benchmarks. Each report comes with a short written summary that says what changed, why, and what we are doing about it.
Who this is for
Financial reporting suits practice owners who want to manage by numbers, groups with several providers or locations, practices preparing for a payer contract negotiation, and anyone planning to hire, expand or sell. It is included with our billing and RCM services and can also be set up for practices that bill in-house.
Related services
What our practice financial reporting service covers
Daily KPI dashboard
Charges, collections, A/R and denial figures updated daily so you are not waiting for month end.
Payer behavior reports
Average days to pay, denial rate and allowed amounts by payer, so slow or short-paying payers stand out.
Denial trends
Top denial codes and causes over time, with dollars denied, recovered and still at risk.
Revenue leakage
Underpayments against contracted rates, missed charges, and avoidable write-offs, totaled by month.
Specialty benchmarking
Your KPIs compared to common benchmark ranges and E/M distribution patterns for your specialty.
Provider and location views
Every report available by rendering provider and location, so multi-site groups see where results differ.
How we deliver it
Week 1
We connect to your PM system reports, load fee schedules, and agree on which KPIs matter most to you.
Week 2
We set a baseline for the last 6 to 12 months so changes are measured against your own history.
Daily
Dashboard figures refresh as claims, payments and denials post.
Monthly
You get a written report and a review call covering trends, risks and the actions we are taking.
Core reports and the question each one answers
| Report | Frequency | Question it answers |
|---|---|---|
| Collections summary | Daily and monthly | How much did we collect, and from which payers and patients? |
| A/R aging by payer | Weekly | Who owes us money, and how old is it? |
| Denial analysis | Monthly | Why are claims denied, and is it getting better? |
| Payer scorecard | Monthly | Which payers pay slowly, deny often or pay below contract? |
| Provider productivity | Monthly | Visits, RVUs, charges and collections by provider |
| Net collection rate | Monthly | Are we collecting what we are owed after contractual adjustments? |
Practice Financial Reporting for your specialty
We bill for 28+ specialties. These are the ones we work with most.
Nurse Practitioner billing
Billing for NP-led and physician-NP practices, from the 85% Medicare rate and incident-to rules to split/shared visits and getting each NP credentialed under the right NPI.
Learn moreInternal Medicine billing
Billing for internists who manage complex, chronic patients, with E/M levels, wellness visits and care management codes captured when the documentation supports them.
Learn moreOphthalmology billing
Eye exam codes, refraction, diagnostic testing, cataract globals and high-cost injectable drugs all follow their own rules. Ophthalmology is one of the specialties we bill most often.
Learn moreQuestions about practice financial reporting
Which KPIs should a practice watch?
Start with five: days in A/R, percentage of A/R over 90 days, first-pass rate, denial rate and net collection rate. Together they show how fast you get paid, how clean your claims are, and how much of what you are owed you actually collect.
What is the difference between gross and net collection rate?
Gross collection rate divides payments by total charges, so it mostly reflects how high your fee schedule is set. Net collection rate divides payments by the amount you were allowed to collect after contractual adjustments, which shows how well billing is performing. A net rate of 95% or higher is a common target.
Can we see reports by provider?
Yes. Every report can be filtered by rendering provider, location, payer and CPT code.
Do we need new software for the dashboards?
No. We build reports from the data in your existing PM system. Nothing needs to be installed.
Can you help us understand the numbers?
Yes. Each monthly report includes a written summary and a review call where we explain what changed and what we recommend.
Start with a free review
Tell us a little about your practice. We will look at where practice financial reporting is costing you money today and walk you through what we find.
- No commitment
- Reply from an RCM specialist, typically within one business day
- No patient records needed to start
Get a free review
An RCM specialist typically replies within one business day.